Libraries - Overview

In pdfToolbox 8.1 callas introduced the possibility to work with libraries.

With this feature you can create an environment for different types of jobs or companies.

In pdfaPilot libraries you can organise a set of Profiles, Checks, Fixups and Switchboard Actions.

The screenshots are showing the sister product pdfToolbox. The functionality in this part of pdfaPilot is identical to pdfToolbox.

Launch pdfToolbox Desktop

Launch pdfToolbox Desktop

Open the Switchboard panel

Open the Switchboard panel
  1. Go to "Tools".
  2. Click "Switchboard".

Open the Manage Libraries dialog

Open the Manage Libraries dialog
  1. Click on the Action button.
  2. Click "Manage Libraries".

Analyze the Manage Libraries dialog

Analyze the Manage Libraries dialog

In the Libraries list the default "callas pdfaPilot Default" library is shown.

In the lower part of the dialog, buttons for various functions can be found:

  1. Adding a new library.
  2. Duplicate an existing library.
  3. Edit a selected library.
  4. Protect a selected library.
  5. Unprotect a selected library.
  6. Export a selected library.
  7. Import a library.
  8. Delete a selected library.

Adding a new library

Adding a new library
  1. Click "Adding new library".

Modify the new library

Modify the new library
  1. In the "Name" field save the new library as "Library Project XYZ".
  2. If necessary you can add a description for the new library. No extra information is needed for this library.
  3. The new library can be locked in order to protect them from changes. I choose to not do that.
  4. For an improved overview library overview the color of the background and text dialogs can be customised.
  5. You can prefer to start with an empty library or using the entire library with the default settings. I choose to start with an empty library.
  6. Click "OK" to save the new library.

The new library in Manage Libraries dialog

The new library in Manage Libraries dialog

The new library "Library Project XYZ" is shown in the "Manage Libraries" list.

  1. Click "OK".

Select the new library in the Switchboard panel

Select the new library in the Switchboard panel
  1. Click under the name Switchboard on "callas pdfaPilot Default".
  2. Click "Library Project XYZ".

The new library in the Switchboard panel

The new library in the Switchboard panel

In the new library the background and text dialogs has custom colors.

Open the Profiles dialog

Open the Profiles dialog
  1. Go to "Tools".
  2. Click "Profiles".

Select the new library "Library Project XYZ"

Select the new library "Library Project XYZ"
  1. Click "Library Project XYZ".

The new library is empty.

Open the Manage Libraries dialog

Open the Manage Libraries dialog
  1. Click on the Action button.
  2. Click "Manage Libraries".

Analyze the Manage Libraries dialog

Analyze the Manage Libraries dialog

In the left column, under the entry "Libraries" all areas are listed that can be set up in the selected library.

Here are the details:

  • Libraries: A list of available standard or custom libraries.
  • Process plans: Combined Profiles, Checks, Fixups and Actions to apply on a PDF file. Here is the sequence important.
  • Profiles: pdfaPilot Profiles that combined Checks and Fixups to apply on a PDF file. For example to convert a PDF to the PDF/X-4 standard.
  • Checks: pdfaPilot Checks that investigate a PDF file according to some criteria. For example the thickness of text.
  • Fixups: pdfaPilot Fixups that fixed a PDF file. For example converting all the text into outlines.
  • Actions: pdfaPilot Actions apply an action on a PDF file. For example creating an imposed PDF file.
  • Output Intents: The output conditions.
  • ICC profiles: ICC color profiles.
  • Color conversion policies: Policies to convert colors in a PDF file. For example convert to "Office RGB".
  • Font substitution policies: Policies about missing fonts.
  • Curve files: Curve settings for tone value adjustments.
  • PostScript conversion settings: Quality levels.
  • Imposition run lists: Imposition scheme plans. For example to plan 8 business cards, double sided.
  • Imposition sheet setups: Sheet configuration plans. For example 8 business cards on a A4 page size.
  • Overlay templates: Overlay templates such as "Draft" or "Watermark".
  • Passepartout backgrounds: Passepartout backgrounds such as "Sand paper" or "Stone".
  • Place content HTML templates: HTML templates to add PDF content. For example adding the file name.

Add Check to created library

Now we want to investigate the created library "Library Project XYZ". The new library was constructed as an empty library. You can derive Process Plans, Profiles, Checks, Fixups and Actions from the callas pdfaPilot standard library (or another library if available).

In this example we add the predefined Check "Text is smaller than 5 pt" from the callas pdfaPilot Default library.

  1. Select "Checks".
  2. In the dropdown list select "callas pdfaPilot Default".
  3. In the dropdown list select "Library Project XYZ".
  4. Select Check "Text is smaller than 5 pt".
  5. Click on the blue arrow button to add the Check in the library.
  6. Click "Save". Confirm that you made changes.
  7. Click "OK".

New Check available in created library

New Check available in created library
  1. Click "Checks".

Export created library

Export created library
  1. Click on the Action button.
  2. Click "Export Library".

Save the exported library

Save the exported library
  1. Save the exported library as "Library Project XYZ".
  2. Click "Save".

Import library

Import library
  1. Click on the Action button.
  2. Click "Import Library".

Select the library

Select the library
  1. Select "Library Project ZZZ.kfpl".
  2. Click "Open".

0 Comments

Send Your Comment

E-Mail me when someone replies to this comment