Analyzing and converting files using “PDF/A in one click”
Validating and creating PDF/A files is incredibly easy with pdfaPilot. Open the “PDF/A in one click” dialog to do exactly what it says: convert files to PDF/A or validate them with a single click.
Opening “PDF/A in one click”
“PDF/A in one click” is opened differently depending on whether you are using pdfaPilot as a standalone solution or as an Acrobat plug-in.
Starting “PDF/A in one click” in the standalone pdfaPilot
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You can open PDF/A in one click by opening Tools > PDF/A in one click in the menu.
Alternately, you can use the keyboard shortcut Cmd+3.
Opening “PDF/A in one click” in the pdfaPilot Acrobat plug-in
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In Acrobat, you can access pdfaPilot’s PDF/A in one click function via Plug-Ins > pdfaPilot <version number> in the menu.
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The PDF/A in one click window will then be displayed.
Case 1: The validated PDF file is PDF/A compliant
Open a PDF file in pdfaPilot.
At the bottom of the file window, you will immediately be shown a notification if the current PDF document is a PDF/A document.
Here, pdfaPilot is reporting that the PDF document has been identified as a PDF/A-1b file.
The following test will inspect the file thoroughly.
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- The lower section of the dialog shows general file information as well as its PDF/A status. The current file has not yet been verified.
- If you want to find out whether your file already complies with the PDF/A standard, click “Check for PDF/A...”
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If the PDF file is checked and found to be PDF/A-compliant, pdfaPilot will report this in the window that opens.
- A green check mark indicates that the PDF/A check returned a positive result.
- pdfaPilot will also inform you of the document’s PDF/A level.
Case 2: The validated PDF file is not PDF/A compliant
If the file features any properties which are not permitted under PDF/A, these will be indicated in a brief overview at the end of the validation process.
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Click on an entry in the list to see the details of the problems that have been found.
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These types of PDF files can usually be converted to PDF/A.
The preset level is PDF/A-b.
This can be changed in the Preferences menu.
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Most problems can be easily solved by clicking on the Convert to PDF/A-1b button towards the bottom of the window.
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A dialog will appear, allowing you to enter a name and location for the newly created PDF file.
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- A message will appear informing you that the file was successfully converted.
- You can check the box at the bottom to prevent the message from being shown again.