Duplicate and edit Profiles

Profiles consist of a combination of Checks and/or Fixups. With pdfToolbox, a number of predefined Profiles are supplied as standard.

The Profile window

Clicking on an entry in the list containing the Profiles will provide a short description of the relevant details (1).

If custom tasks are needed, users can create their own Profiles. These can be altered versions of existing Profiles (see section below) - in which case you can work with duplicates (2) - or new Profiles can be created from scratch (3).

Creating and setting up a duplicate of a Profile

In some cases, it may make sense to create a new Profile based on an existing one, as an existing Profile may be quite well suited to a new task but requires changes to certain settings. In that case you can duplicate an existing Profile and adapt it to your needs. We’ll show you how this works step by step in this article.

Selecting a source Profile for the duplicate

In the example shown, the Profile “Flatten annotations and form fields” (1) needs to be altered. The new Profile should only flatten form fields and move annotations out of the BleedBox. The Profile can be found in the “PDF Fixups” category and is a part of the “Prepress, Color and Transparency” library.

To duplicate a Profile, first select it. In the flyout menu to the upper right (2), select “Duplicate Profile” (3).

Changing settings for the duplicated Profile

  1. We should change the name of the Profile so that its new function is clear. In the example shown, the automatically generated text “Flatten annotations and form fields (Copy1)” can be changed to “Move annotations and flatten form fields” in the relevant box.
  2. You can protect the Profile from being changed by clicking on the lock symbol.
  3. We should also update the text in the Comment field.
  4. Provide your own details in the Author and Email fields.
  5. As this Profile is a duplicate, the “PDF Fixups” group is still suitable.
  6. No Variables are used for this Profile.
  7. We don't want to hide the Profile in the list of the Profile window.

Edit Profile

  1. The settings to be changed in this example can be found under “Custom Fixups.”
  2. For the original Fixup, we will select “Flatten all annotations into page contents.”
  3. We will then duplicate the Fixup by clicking on the duplicate symbol.

Settings under “Duplicate this Fixup”

Einstellungen in „Diese Korrektur duplizieren“
  1. For this new duplicated Fixup, we should again edit the name and comment in the left column.
  2. The new Profile should move annotations instead of flattening them. We therefore select the appropriate entry from the pull-down menu under “Action”.
  3. Click OK to accept changes.

Results and advanced settings under “Edit Profile”

  1. The new Fixup is now listed in the middle column.
  2. The previous Fixup must now be removed. To do so, select the corresponding item in the list.
  3. To remove it, click on the broken link symbol to break the link between the selected Fixup and the Profile.
  4. Click OK to save and close the altered Profile.

The new Profile in the Overview window

The new Profile is now shown in the list of Profiles (1). Click Analyze and fix (2) to execute the Profile.

The result window

This window shows the result of the Profile. All Fixups performed by the Software are listed here. The green check indicates that the Profile has been successfully executed and there are no problems found. 4 annotations has been moved outside the BleedBox and 7 form fields has been flattened into the page content.